Best coach booking apps for sports coaches (2026)
For tennis, swim, golf and team-sport coaches who need lessons, groups and terms, not a calendar link
2 months free. A card is required to start, and nothing is charged until your 2 free months end. The free profile and free tiers never need one.
TL;DR
Running your coaching on texts and a calendar, versus a booking app built for sports
- Outcoach is Australian-founded and coach-first, priced per student with the currency not stated on its site, so no figure is shown here.
- Punchpass is the cheapest published option for simple sessions and packs, in US dollars, with no term or program structure.
- TeamUp is the most mature session-and-membership tool here, publishes an Australian-dollar price, and is built for gym classes rather than coaching terms.
- Momence is demo-gated with no public price and skews to studios and wellness.
- AllSquads runs private lessons, groups, term programs with pro-rata, camps and packs from one coach profile, pays the coach every Monday, and includes Stripe processing in a flat fee shown in Australian dollars.
Search for a coach booking app and most of what comes back is for life coaches and consultants: Calendly, Acuity and Paperbell, built for one-on-one video calls with a calendar link. A sports coach has a different week. Private lessons on a court, a Tuesday group, a ten-week term with a mid-term joiner, a school-holiday camp, a parent who wants to book a sibling, and a payout that has to reach the coach's bank. This page compares apps that handle that week. The generic calendar tools are left out on purpose: they book a slot, they do not run a program.
Try it on this term's class
2 months free. A card is required to start, and nothing is charged until your 2 free months end. The free profile and free tiers never need one.
How most sports coaches book today
A coach's diary is a mix of texts, a paper timetable and a spreadsheet. Parents message to book a lesson, the coach replies with a time, and the invoice goes out at the end of the month or the start of the term. Group sessions are a list in Notes. Payments arrive as transfers with the child's name misspelled, and the coach spends Sunday matching them.
- Lesson requests by text, confirmed by text, forgotten by text
- Term fees invoiced by hand, pro-rata for late joiners done on a calculator
- A cancellation at 7am and no way to fill the slot
- Payments as bank transfers and cash, chased at the end of term
Where the text-and-spreadsheet week breaks
It breaks when the coach has more than about thirty students, or a second coach, or a school-holiday camp. Every one of these is unpaid admin the coach is doing at night.
- A late cancellation leaves an empty court the coach still paid for
- Two parents are told the same slot because the reply was sent from the car
- A mid-term joiner is charged a guess because the pro-rata maths is not worth the argument
- Unpaid term fees are chased one text at a time, and some are never chased
- A no-show is not tracked, so the pattern is not noticed until the term is over
- The coach cannot take a week off because nobody else can read the system
The comparison at a glance
Read the currency column first. Two of the five publish a price in Australian dollars, two publish in US dollars and one does not publish at all. Ratings are from Capterra where a listing was checked; the others are marked not checked rather than guessed.
| Product | Best for | Starting price and currency | AU pricing | Court hire | Memberships | Payouts | Capterra score and count |
|---|---|---|---|---|---|---|---|
| AllSquads | Australian sports coaches running lessons, groups, terms and camps | Monthly tiers in AUD on allsquads.com.au/pricing, Stripe processing included in the fee | Yes (AUD) | Yes | Yes, with member pricing | One payout every Monday, platform fee already netted off | Not listed on Capterra yet |
| Outcoach | Coach-first businesses, per-student pricing | Per-student pricing, currency not stated (outcoach.io) | Australian-founded | No | Not published | Not published | Not checked |
| Punchpass | Solo coaches selling simple sessions and packs, USD | US$59 Grow / US$99 Flow / US$149 Pro per month, USD only (punchpass.com/pricing, checked 2026-09-11) | No (USD) | No | Yes (Flow and above) | Through your own processor | 4.8 from 190 reviews (capterra.com/p/133857/Punchpass, checked 2026-09-11) |
| TeamUp | Coaching businesses with a class timetable and memberships | A$179/mo for 0-100 active customers (goteamup.com/pricing, checked 2026-09-11) | Yes (AUD shown) | Not on its pricing page | Yes | Through your own processor | 4.8 from 346 reviews (capterra.com/p/150357/Teamup, checked 2026-09-11) |
| Momence | Studio-style businesses that want a sales conversation first | Demo-gated (no public price) | Not published | No | Yes | Not published | Not checked |
Outcoach
Outcoach is Australian-founded and built for coaches first: the coach's schedule, students and payments are the centre of the product rather than a club or a venue. That is the right frame for an independent sports coach. Pricing on outcoach.io is per student, and the currency is not stated on the page, so no figure is rendered here; the per-student model means the cost scales with the coaching business rather than being a flat monthly line, which suits a coach starting out and gets less predictable as the roster grows.
- Pros: Australian-founded, coach-first design, per-student pricing that starts small
- Pros: built around the coach's own schedule and students
- Cons: currency not stated on the pricing page, so budget with care
- Cons: per-student pricing grows with the roster
- Best for: an independent coach who wants software shaped around the coach rather than the venue
Punchpass
Punchpass is a small class-booking product for studios that many solo coaches pick because it is simple and inexpensive: US$59 a month on Grow, US$99 on Flow, US$149 on Pro, USD only, with a 14-day trial and a Capterra score of 4.8 from 190 reviews. It sells sessions, packs and, from Flow, memberships. What it lacks for a sports coach is the term: no ten-week program with pro-rata for a late joiner, no make-ups, no camp structure. A coach whose whole business is drop-in sessions will find it enough.
- Pros: cheap, simple, highly rated support
- Pros: packs and memberships from Flow up
- Cons: US dollars only, no payouts of its own
- Cons: no term programs, pro-rata or camps
- Best for: a solo coach selling drop-in sessions and packs
TeamUp
TeamUp is the most established session-and-membership platform on this page. It publishes an Australian-dollar price (A$179 a month for up to 100 active customers), has a Capterra score of 4.8 from 346 reviews, and does recurring sessions, packs and memberships thoroughly. It was designed for gym and studio classes, so a coaching business with a weekly timetable fits well; a coach running junior terms with pro-rata, make-up sessions and family bookings is working against the grain. Its Trustpilot score of 2.6 from 68 is worth reading alongside the Capterra figure.
- Pros: published AUD price, mature memberships and timetables, strong Capterra reviews
- Pros: month-to-month billing
- Cons: gym-shaped, so terms, pro-rata and family accounts are not native
- Cons: no court hire for a coach who also sells court time
- Best for: a coaching business selling a fixed weekly timetable and memberships
Momence
Momence is a studio and wellness platform that appears in coaching searches because it covers classes, appointments, memberships and marketing in one product. It does not publish pricing; the site routes you to a demo, so there is no figure to compare here. For a sports coach it is a large product aimed at a different business, and the demo gate means you cannot self-serve a trial the way you can with the others on this page.
- Pros: broad product covering classes, appointments, memberships and marketing
- Cons: no public pricing, demo-gated
- Cons: built for studios and wellness rather than sports coaching
- Best for: a studio-style business that wants a sales-led purchase
AllSquads
AllSquads gives a sports coach a public profile from which players and parents book private lessons, group sessions, term programs, holiday camps and session packs. Term programs handle a mid-term joiner with pro-rata automatically and can run drop-in on the same roster. A cancelled spot is re-offered to the waitlist. Parents can hold child profiles on one account and book siblings. Payment is online at booking, reminders go out before each session, and the coach receives one payout every Monday with the platform fee already netted off; Stripe processing is included in the flat monthly fee, which is shown in Australian dollars on the pricing page. A free coach tier exists for a coach starting out. The player-facing concierge agent helps players find and book sessions, and the coach-facing agent answers questions from the coach's own bookings. It does not do video-call scheduling, and it is not the tool for a life coach.
- Pros: lessons, groups, terms with pro-rata, camps and packs from one profile
- Pros: AUD pricing, processing included, Monday payout, a free tier to start
- Pros: waitlists, family accounts, reminders and two AI agents included
- Cons: no video-call or consultation scheduling
- Cons: a newer product without a Capterra listing so far
- Best for: an Australian sports coach whose week is lessons, groups and terms
Buyer's guide: what a sports coach should ask
The generic apps answer none of these. The sports-specific ones answer them differently.
- Terms: can a ten-week program take a mid-term joiner at a pro-rata price without you calculating it?
- Cancellations: when a student cancels, can a waitlisted student take the slot automatically?
- Families: can a parent book two children from one account?
- Money: is the price in Australian dollars, and does the coach get one payout or a processor account to reconcile?
- Court time: if you also sell court hire, does it share the same student list?
- Exit: can you export your students and their history?
Where texts are fine
A coach with ten private students and no groups, who is paid on the day and likes it that way, does not need an app. The admin is twenty minutes a week and the students are friends. Software would add a login to a relationship that works.
Which coaching setup fits you?
I coach ten private students and get paid on the day.
Worth knowingKeep doing that if it works. When it stops working, usually at the first group session or the first term program, AllSquads' free coach tier is the lowest-friction next step: a profile, a booking link and online payment, with no monthly fee until you want the paid features.
I run junior terms with forty kids and a holiday camp.
Good fitThis is the shape AllSquads is built for: the term takes late joiners at pro-rata, make-ups sit on the same roster, the camp is its own bookable program, and every payment lands in one Monday payout.
I coach at a club that already uses club software.
Worth knowingIf the club is on AllSquads, your programs live on the club's member list and the club can pay you out from the same account. If the club is on another platform, you can still run your own coaching on AllSquads and be paid directly; the tradeoff is two systems for a player who does both.
I want parents to book siblings and get reminders.
Good fitChild profiles on a parent's account and automatic reminders before every session are standard on AllSquads, so a parent books both children in one flow and neither of you chases the other.
Choose the app for the coaching business you run
Choose AllSquads if
- Your week is private lessons, groups and term programs, not video calls
- Late joiners, make-ups and sibling bookings are real and you want them handled
- You want a Monday payout with processing already inside the fee, in Australian dollars
- A cancelled slot should fill from a waitlist without a message from you
- You want to start free and pay when the roster justifies it
Stick with WhatsApp if
- Ten students, paid on the day, and it is working
- Your coaching is one-on-one consultations by video call
- The club you coach at already runs everything and pays you
Rather have it walked through?
A free 30-minute call. Two minutes to book, no pitch.
What to try in your first week on AllSquads
Work through these in the trial; every one leaves something on screen to check.
Publish your coach profile and share the booking link with one parent
They book and pay a private lesson online and both of you get a confirmation
Create a ten-week term and enrol a test student in week three
The pro-rata price is worked out and shown on the booking
Fill a small group and add one more student to the waitlist, then cancel a booking
The waitlisted student is offered the freed spot automatically
Add two children to one parent's account
The parent books both siblings in one checkout
Take three test payments across a lesson, a term and a pack
All three appear in one payout summary with the fee netted off
Got a question right now?
Instant answers, in the page, without leaving it.
What AllSquads is
AllSquads is booking, payments and admin software for sports coaches and clubs. Players find your classes, book and pay online, and get reminded before every session. You get the roster, the money and the contact record in one place, with a payout to your bank every week. It runs term programs, casual classes, camps, private lessons and court hire side by side, so the whole operation is in one system rather than a booking tool plus a spreadsheet plus a payment app.
- Over ten thousand
- bookings taken
- Thousands
- of players
- Hundreds
- of classes live
- A growing group
- of Australian clubs
Less admin
Automated booking confirmations, 24hr and 1hr reminders, waitlists, credits, and cancellation management. Stop chasing people.
Get paid weekly
Players pay online at booking, via payment links, or you manage payments manually. Weekly payouts direct to your bank account, every Monday.
Player contacts & CRM
Every booking adds a player to your contacts automatically. Import your existing list via CSV. Track membership, booking history, and notes.
Messaging & group chats
Message players one-on-one or in groups. Class group chats created automatically. Broadcast announcements to all followers.
Analytics built in
Track revenue, bookings, and player retention over time. Coach view, club view, and court hire stats — all in one dashboard.
Court hire management
Day-view calendar with one column per court. Member and non-member pricing. Peak and off-peak rates. Your cancellation policy.
“I had all of term 1 paid in the first week. 75% less admin, 100% fewer late cancellations, and 80% fewer emails and phone calls.”
Talk to a person
Two minutes, no pitch.
Founding rate locked for life
First 100 paying signups lock the founding rate, no matter what we change later.
Frequently asked questions
Where this comes from
- Outcoach's per-student pricing with no currency stated
- Outcoach website
- Punchpass's three USD plans and the 14-day trial
- Punchpass pricing page
- Punchpass's 190-review Capterra rating of 4.8
- Capterra: Punchpass
- TeamUp's A$179 entry price
- TeamUp pricing page
- TeamUp's Capterra rating, 4.8 across 346 reviews
- Capterra: TeamUp
- The 2.6 Trustpilot score TeamUp holds from 68 reviews
- Trustpilot: TeamUp
- AllSquads coach tiers, the free tier and the Stripe-included fee
- Pricing page
- How a coach profile, lessons and terms work on AllSquads
- Help centre: Coach guide
- Term programs, pro-rata joining and drop-in on one roster
- Help centre: Term classes
Put your first class online tonight
Start your free trial - full tier access, 2 months free. A card is required to start, and nothing is charged until your 2 free months end. The free profile and free tiers never need one.