Lacrosse club booking and payment software

Training blocks and the season

Regular training runs as a class with a set day, time and capacity, generating its own sessions rather than needing someone to add them. Where the club sells a season or a term up front, a fixed block with one price does that, and where it would rather people pay as they come, drop-in pricing puts a single session on sale at its own price with the player appearing on the same roster. Small clubs often want both, and both can run against the same program.

Ground time

Where a club holds ground or field hours it does not use, those hours can be sold as facility hire in half-hour blocks against live availability, with member and casual rates and separate daytime and evening pricing. Where a club instead rents from a council or a school, this is not the part of the platform it needs, and the club simply runs its programs without it. Nothing forces a facility to exist.

Bookings on the club's own website

Most small clubs have a website somebody built years ago that nobody wants to touch. The booking page can be embedded straight into it with one code snippet, showing whichever programs the club picks, so a player books without being sent off to a site they have never heard of, and the committee is not keeping two copies of the schedule in step. Domain whitelisting controls where that embed is allowed to load. The page also carries an assistant that answers the routine questions about times and prices, which is a meaningful share of what currently lands in one volunteer's inbox.

When a session fills or has to move

Capacity is set per session and a waitlist opens by itself once it is reached, with players notified in the order they joined and spots offered strictly first-come, first-served, so nothing is being held for anyone. Someone who joins a waitlist becomes a contact record whether or not they ever get a spot, which for a recruiting sport is the more valuable half of the transaction. If a block's dates have to change, everyone enrolled is notified and given the option to cancel for a full credit within a response window rather than finding out at the ground.

What a small committee actually gets

The practical value for a club this size is administrative rather than strategic. Every booking is paid at the time it is made, so nobody is chasing money at training. Everyone who books is added to a contact list with their history, and an existing list can be imported from a spreadsheet. Reminders go out automatically a day and an hour before each session. And the money arrives as one transfer each week for the week just gone, with a per-booking breakdown, which is a treasurer's job reduced to reading one line.

Which setup fits you?