Rugby League junior academy and club software

Parent and child registration in one account

Most registrations are a parent signing up a child, often two or three. A parent keeps a single account with a saved profile for each child, and when they book, an attendee step lets them choose which child each place is for. A date of birth on the profile helps match children to age-appropriate programs. Where the club sells memberships per player, the parent picks which child the membership is for, so a family with two players is not forced to pick one.

Age groups kept apart

League is organised in narrow age groups, and a mixed-up roster is a safety conversation nobody wants. Each age group is its own class with its own capacity, price, coach and roster. A selected or invitation-only group can be published invite-only so it never appears in public search, and a group that is not running this year can be paused without losing its history.

Attendance on the night

Each session has a roster showing who is enrolled and who has paid. The coach opens it on their phone, marks attendance as kids arrive, and a printed attendance sheet is there for the club that still wants paper on the sideline. A coach can be given access to only the classes they are assigned, so a volunteer sees their own group without seeing the club's finances.

Member and non-member pricing

A club usually wants its registered members to pay less than a visitor. A membership product applies the member price automatically at checkout, with expiry and renewal handled for you, so nobody types a code and nobody is chased for the difference. The same idea carries to ground hire: a member rate can sit beside the casual rate, with separate daytime and evening pricing.

Payments, and when the money lands

Registrations paid through the club page across Monday to Sunday arrive as one transfer in the following week, with an itemised per-booking breakdown behind it. A club can publish and start taking registrations before its bank details are fully connected; the money accrues and pays out once that is done. For a volunteer treasurer, that is one deposit to check against a roster, not a bank statement of individual parent payments.

When an age group fills, and when the field is closed

Capacity is set per class, and when it is reached the waitlist opens by itself. Waitlisted families are told in the order they joined, with no hold on a spot, and joining a waitlist creates a contact the club can message when a second group opens. If a session is cancelled inside the allowed window, credits go to the player's account automatically, and cancellation notices go out by text as well as email.

Which setup fits you?