Ultimate frisbee league and booking software

Pickup, and paying for it without a tin

Pickup is the format most likely to be run on trust and a bucket. As a bookable session with a date, a capacity and a price, it is paid at booking, which removes the collection problem and produces a roster. Where regulars object to paying every week, a pack of five or ten credits sells the sessions in bulk and they book against it, and discount tiers can reduce the per-session price automatically when someone books several. A one-off tournament warm-up or a visiting-team scrimmage is simply another dated session.

Field time

Most ultimate clubs rent fields rather than own them, so the facility side of the platform is usually not the part they need. Where a club does control field or hall hours, those can be sold as facility hire in half-hour blocks against live availability with member and casual rates and separate evening pricing. Where it does not, the club simply runs its programs and never sets a facility up.

Divisions, drafts and a season that changes shape

Ultimate seasons get decided over three weeks of committee messages, so nothing has to be public before it is settled: a program sits in draft, invisible to players, until somebody publishes it. A division that is not running this year is paused rather than removed, which hides it from players while leaving its existing bookings and history untouched, and one that has genuinely finished is archived instead of deleted so the record of what it cost and who played survives. A selected team or a training group that is not open to everyone is published invite-only and never turns up in a public search.

What the club can actually see

The roster for a session shows who has booked and whether they have paid, which is the thing a captain currently reconstructs from a group chat on the night. Over a season the dashboard reports revenue, bookings and player retention, plus how often a waitlist turned into an actual booking, so a committee can tell the difference between a league that looks busy and one that is filling. That is a small amount of information, but it is more than most clubs at this size have ever had about themselves.

What changes for the volunteer running it

The honest pitch to a club this size is not strategic. Sessions are paid for when they are booked rather than chased afterwards. Everyone who books joins a contact list with their history, and an existing spreadsheet imports into it, so the list survives a change of committee. Each league gets its own group chat, so a field change reaches the people playing on it rather than the whole club, and reminders go out automatically a day and an hour before. The money arrives as one transfer each week for the week just gone with a per-booking breakdown, which is a treasurer's entire job for the week.

Which setup fits you?