How much admin time does club booking software actually save?

The headline figures

• 75% - Less admin time
• 100% - Fewer late cancellations
• 80% - Fewer emails & calls
• Weekly - Payouts to your bank

Where these come from

AllSquads migrated a base of existing v1 customers (coaches and clubs already running classes) onto the current platform - these figures compare their admin load before and after, not a marketing survey.

Why admin time drops

Most of the saved time is chasing work that disappears rather than work that gets faster. A full class automatically opens a waitlist and notifies the next player the moment a spot frees up, instead of a coach manually texting a list. Every payment type - classes, court hire, memberships, session packs and subscriptions - accrues into one weekly payout processed every Monday for the previous 7 days of bookings, so there is no separate reconciliation pass per booking type and no waiting until a session actually runs to get paid.

Why late cancellations fall to zero unpaid no-shows

Each class carries its own configurable cancellation policy - a notice-hour threshold plus a refund type (full, partial or none) for cancellations made with at least that much notice. A cancellation inside the threshold window receives no credit automatically, with no manual judgement call from the coach on the day. That removes the two most time-consuming parts of a late cancellation: deciding case by case whether to honour it, and manually adjusting the player's account afterwards.

Why email and call volume drops

Booking confirmations, cancellations, reminders and reschedules are sent automatically across in-app, email and SMS depending on the event - a 24-hour and a 1-hour reminder fires before every session without a coach or club admin sending it themselves. That is the volume of one-off manual messages this figure replaces, not a reduction in how much players are told.