Weekly club payouts

The three cards

The Payments tab opens on three cards. Last Payout shows the amount and the booking week of the most recent batch. Current payout shows either last week's amount awaiting approval or this week's accrual so far. Total Paid Out is the lifetime figure. There is no separate current-balance card, because under platform-held payments nothing sits in the club's Stripe account outside the weekly transfer. The dashboard Home carries the same payout card, following the period selector: an unpaid period reads Current payout with an accruing badge, and a paid one reads Money paid to you with the recorded amount.

What a batch contains

Every week, bookings made in the previous Monday-to-Sunday week are approved and paid as one Stripe transfer to the club's connected account. Every payment type is in it: class bookings, court hire, memberships, session packs, subscription charges, lesson fees and online pro shop orders. The transfer is the payable total minus the club's platform fee, with Stripe's processing fee absorbed. Payable means completed card payments AllSquads holds; cash registered by the club, unpaid payment links and the credit portion of a booking are recorded but never transferred. Payouts under the minimum threshold are held and rolled into the next cycle.

Awaiting approval, and why there is no number yet

A payout week is shown to a club only once it has been approved and paid. Until then every club-facing surface, the Payouts tab, the Home card, the weekly pulse tile and the Reports payout view, reads Awaiting approval with no dollar figure, and the week counts as nothing. A pending amount can still change before approval, from a fee-tier change, a price correction or a top-up, so publishing a figure would invite the treasurer to reconcile against a number that then moves. The week appears with its real amount the moment the transfer goes out, and every surface reads one shared calculation, so two of them cannot disagree.

The receipt, the export and the notification

Each completed payout has a downloadable receipt summarising the included transactions and the amount. The Transactions view lists every booking, refund and credit with its itemised breakdown, and a CSV export covers any calendar period, on the same Monday-to-Sunday weeks and calendar months the rest of the dashboard uses. Reports shows the payout view per period with a breakdown by class type, and its export's rows add up to its totals. When a payout is processed, and if one fails, the club is notified by email and in the app; those two notifications are always sent and are not user-toggleable.

The edges: late approvals, cash, corrections

A booking approved after its week has been paid rolls into the next payout, listed against the date its class ran, for up to four weeks; the paid week is never reopened. A club admin can add a late arrival or a cash walk-in to a finished session until that week's payout is compiled, after which Add Player is greyed out and says so; for a term, that window follows the first session's week because a term is paid as one lump. The player count on a payout is distinct people booked into the week, so a child at three sessions is one player, and cash players are counted even though cash is never transferred. A booking charged at a slightly-off migrated price is paid on the proper configured price, with the platform covering the few cents of difference.

Setting it up

Settings, then Payments, then Connect Stripe opens Stripe's onboarding for the club, business or individual, and once approved the connected account is where every week transfer lands. Connecting is not required to sell: a club can publish, go public and take bookings first, and the payout stays pending until onboarding is complete, then pays on the normal schedule. Each club under one admin login needs its own separate Stripe connection, because each club's payout is its own. Club-employed coaches need no account of their own; independent coaches connect one and receive their own weekly transfer the same way.

Which payout situation is yours?