Football club and academy booking software

Academy and development blocks

Academy or advanced-skills blocks are usually smaller, paid separately and heavily oversubscribed. Capacity is set per class, and when it fills the waitlist opens by itself. Players are notified in the order they joined and a spot is strictly first-come, first-served, with no hold and no expiry on the offer, so the notification is explicit about booking promptly. Anyone who misses out is still a contact record with their interest attached, which is a considerably better position to be in than a full inbox of unanswered messages when you open the next block.

Goalkeeper and small-group sessions

Keeper coaching is the classic small-group format: one coach, two or three players, an hour on a corner of the pitch. Run as a private booking it checks the coach's availability and the ground's availability at the same time and only offers a slot when both are actually free. Each duration carries its own price, and where a coach is happy to take two or three players for one flat price, that can be set on the durations it applies to and is shown before payment, so the price a family sees is the price charged. Requests need the coach's approval by default, and a minimum lead time in hours stops a booking landing forty minutes before kickoff.

Holiday clinics

School holiday football is a block of days rather than a term, and families want to buy the whole thing or just the Tuesday. That is what the camp format is for: a full-clinic price, per-week pricing where it runs across both weeks, and a day rate where individual days are sold. Camp days do not have to be consecutive, which matters when the ground is only free on certain mornings. If the dates have to shift, the whole clinic moves together and every enrolled family is notified and offered a full credit.

How the programs compare

These four sit on one club page and one weekly payout, and confusing their shapes is the single most common setup mistake a football club makes.

Telling four hundred families one thing

Every booking creates a contact automatically with its history attached, and an existing registration list can be imported from a spreadsheet, so the club's contact list stops living in three different places. Each class gets a group chat, which means a coach can tell one squad the ground is closed without messaging the whole club, and a club-wide announcement reaches every follower at once. Session reminders go out automatically a day and an hour before; text messages are held back for cancellations, which is the one message that genuinely cannot wait for someone to open their email.

Which setup fits you?