Triathlon squad and coaching booking software

Selling a block, or selling access

Squads split roughly into two commercial models and the platform handles both. A coached block runs as a term class with a fixed start and end and one price for the run, with sessions generated from the weekly pattern. Access-style squads instead sell membership, applying a member price automatically at checkout with renewals and expiry handled, or sell packs of five or ten session credits that an athlete books against as their week allows. Discount tiers can lower the per-session price automatically for someone booking several sessions at once, which is exactly the athlete a squad most wants to keep.

Race-build blocks and the athlete who joins late

Squads commonly run a defined build into a target race, and athletes ask to join it three weeks in because that is when they entered the race. Pro-rata is a per-class setting for that case: with it on, the athlete pays only for the sessions still to come, calculated when they book and shown as an adjusted price with the remaining count. With it off, the block price applies in full. Either answer is defensible; what matters is that it is a decision the coach makes per block rather than a surprise at checkout.

One-to-one coaching and testing

Technique work, video analysis and testing are one-to-one bookings rather than squad sessions. A private booking checks the coach's availability and the venue's availability together and only offers a slot when both are free. Prices are set per duration, so a half-hour stroke correction and a full-hour testing block carry separate prices, and where a coach takes two athletes for a single flat price that can be configured on the durations it applies to and is shown before payment. Requests need approval by default, and a minimum lead time in hours can be set so the coach's Sunday is not booked at ten on Saturday night.

Athletes, contacts and what the season showed

Every booking adds the athlete to the squad's contacts automatically with their history attached, and an existing list can be imported from a spreadsheet. Each squad gets a group chat, so a swim session moving pools is one message to the people in that session rather than a general broadcast nobody reads. Across the season the dashboard reports revenue, bookings and athlete retention per session, which is the honest way to find out whether the Thursday ride is carrying the squad or costing it. Everything paid settles into one weekly transfer, in the week after it was taken.

Which setup fits you?