School holiday camp bookings
Stop running holiday camps out of a separate booking form
Clubs that run school holiday programs alongside a term calendar usually end up with two separate admin processes - a booking form or spreadsheet for the camp, and the club platform for everything else. AllSquads runs camps as a native schedule type, so it's one system.
The admin problem this replaces
Without a dedicated camp booking flow, clubs typically collect holiday bookings by email or a generic form, track capacity manually per day, and reconcile payment separately from the rest of the season - all extra manual work concentrated into the busiest week of the term.
How AllSquads handles it
A camp is set up with its own dates, per-day capacity and pricing. Families book and pay online the same way they book a term class; a full day shows as full and opens a waitlist automatically, with the next family notified the moment a spot frees up - spots are strictly first-come, first-served, with no separate hold or expiry window to manage.
Getting paid for camp bookings
Camp bookings accrue into the club's regular weekly payout the same way every other booking type does - classes, court hire, memberships, session packs and subscriptions all land in one Monday batch covering the previous 7 days of bookings. If a family books a camp two months out, the club is paid for it that week, not when the camp actually runs, so there is no separate camp-season reconciliation to run alongside the club's normal payment cycle.
Cancellations during camp week
Each camp carries its own cancellation policy - a notice-hour threshold and a refund type for cancellations made with at least that much notice. A late cancellation inside the threshold receives no credit automatically, so a club doesn't have to make a manual call on every last-minute camp-week dropout, which is exactly when admin time is scarcest.
Founding rate locked for life
First 100 paying signups lock the founding rate, no matter what we change later.
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