AllSquads vs TennisBiz
Australian-built tennis coaching software from ThinkSmart: class scheduling, make-up lessons, skill tracking, invoicing and direct debit
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TL;DR
TennisBiz vs AllSquads, the short version
- TennisBiz is Australian-built coaching software for a tennis teaching business: classes, make-ups, skill tracking, invoicing and direct debit.
- AllSquads is club software: term enrolments that also take drop-ins, camps, private lessons, memberships and court hire on one roster.
- TennisBiz publishes its prices openly in Australian dollars, banded by how many active customers you have, which is more transparency than most of this category offers.
- AllSquads charges one flat rate for the tier whatever your size, published on one page with GST inside the figure.
- Memberships and paying a club or coach out are not listed anywhere on the TennisBiz site; both are core to AllSquads.
- Online court booking and the customer portal are TennisBiz add-ons that may carry extra charges; on AllSquads they are part of the platform.
TennisBiz is the rare competitor on this site that is genuinely Australian: built by ThinkSmart Software, priced in Australian dollars on a public page, answered by an Australian phone number. It is aimed squarely at the tennis coaching business, and the parts it has built for that job, make-up classes with a policy attached, skill tracking a parent can be handed on paper, direct debit through Ezidebit, are more specific than most platforms bother with. This page compares it with AllSquads on the jobs a club has beyond the coaching book: memberships that change what people pay, courts sold to the public, and money that has to reach a club or an independent coach every week. Every claim comes from each product's own public pages, linked and dated.
What is TennisBiz?
TennisBiz is class-management software for tennis coaching businesses, made by ThinkSmart Software Pty Ltd in Australia. Its own framing is deliberately narrow: scheduling, customers and students, staff, messaging, reporting and financials for a coaching operation. It is sold on a public pricing page, banded by the number of active customers an account has, with no setup fee and a fourteen-day free trial.
The coaching detail is where it earns its keep. A student marked absent is added to a make-up list automatically, the make-up policy is configurable, and the software tells you how many make-ups a student is owed. Skill tracking records progression over time and prints a customised progress report a coach can hand to a parent. Classes attach to terms or semesters, there is a waiting list for classes that are full or not yet created, and staff get access levels and work-time reports.
The money side is built for a coaching book rather than a club: invoicing with text reminders, discounting, credits and refunds, integration with Xero and QuickBooks, and payment by manual entry, real-time card, scheduled recurring debit or direct debit through Ezidebit and Worldpay, with Stripe as the recommended gateway. Several pieces of that, the customer portal, online class registration, online court bookings and the Stripe gateway, are add-ons its pages say may carry extra charges.
It is also worth saying plainly that this is a local product. The prices are in Australian dollars on the page itself, support is by phone as well as email, and the company answers an Australian number. For a coaching business that wants to speak to someone in the same timezone, that is not nothing.
Why clubs look for a TennisBiz alternative
These are not reliability complaints, and several of them are simply the difference between a coaching business and a club. They are the points at which clubs tell us the shape stopped matching.
Memberships are not part of it
A club that charges a membership and then charges members less for classes and courts needs the membership to set the price automatically, with entitlements, expiry and renewal tracked. Memberships are not listed anywhere on the TennisBiz site, so a club running them ends up applying member rates by hand, or keeping a second record of who is financial this year and hoping the two agree.
Nothing pays the club or the coach
Invoicing and direct debit collect money from customers. Neither is the same as a scheduled payment landing in the club's account for last week's bookings, or an independent coach being paid for the sessions they actually ran. Paying people out is not listed on the TennisBiz site, so that reconciliation stays a manual monthly job for whoever holds the spreadsheet.
Court booking is an add-on, and priced like one
Online bookings for courts exist, and their own page describes it as an add-on that may incur additional charges, alongside the customer portal and online registration. For a club whose courts are a core income stream rather than an extra, that changes both the shape and the arithmetic of the purchase, and it is worth pricing out before comparing headline figures.
One class, two ways to buy it
Classes link to terms or semesters, which is the right primitive for a coaching book. What Australian clubs ask for on top is a single session that holds enrolled term students and sells its remaining places casually at a different price, into the same roster and capacity. Where that is not one object, the coach ends up holding two lists on court.
Priced by how many customers you have
The bands are honest and published, but they mean the bill moves as the club grows, and a club has to know its active customer count to work out which band it is in. A flat tier price is easier to budget a year ahead, which matters when the person doing the budgeting is a volunteer treasurer presenting to a committee.
It is tennis software
That is a strength for a tennis coaching business and a limit for a venue running netball, pickleball and holiday camps beside the tennis. A multi-sport club wants one roster covering all of it rather than a product named after one of them, and the same is true of a facility whose winter timetable looks nothing like its summer one.
Which setup fits your club
You are a tennis coach or a coaching business, and the job is classes, make-ups and getting invoices paid
Worth knowingTennisBiz is a genuinely good fit for that, and this page is not trying to talk you out of it. Make-up policies with a running count of what is owed, skill tracking you can print for a parent, and direct debit through Ezidebit are specific answers to a coaching business's real problems. Look at AllSquads when memberships, courts or paying other people enter the picture.
Your club sells memberships that change what people pay
Good fitSet the membership, set what it entitles someone to, and the member rate is what they are charged at checkout, with expiry and renewal tracked. Memberships are not listed on the TennisBiz site, so this is the clearest difference between the two for a club rather than a coaching book.
Money has to reach the club, or an independent coach, on a schedule
Good fitAllSquads pays out. One payment into the club account every Monday for the previous week with every booking itemised, and an independent coach can be paid directly for their own sessions instead of waiting on a transfer from the club.
Court hire is a real part of your income, not an extra
Good fitOn AllSquads the courts sit on the same roster as the classes and are part of the platform rather than an add-on, so a clash is visible and a member books either from one place. On TennisBiz online court bookings are an add-on their page says may carry additional charges, which is worth pricing before you compare.
You run more than tennis
Good fitAllSquads runs the whole venue: netball, pickleball, swimming, holiday camps and private lessons on the same roster as the tennis. TennisBiz is built and named for tennis coaching, so a multi-sport club is asking it to do something it never set out to do.
AllSquads vs TennisBiz
| AllSquads | TennisBiz | |
|---|---|---|
| Getting paid | Players pay at checkout when they book or enrol, processing is inside the platform, and the place is only held once the payment has cleared. | Invoicing with text reminders, plus manual, real-time card, recurring and direct-debit payments through Ezidebit and Worldpay, with Stripe as the recommended gateway. |
| The roster | The roster comes from the payments: who enrolled, who paid, who is waiting and who turned up, marked off on a phone beside the court. | A visual scheduler with daily, weekly and staff views, classes linked to terms or semesters, and attendance tracked with customisable absence reasons. |
| Term and drop-in on one class | The enrolled term with drop-in switched on, so the places left sell at their own price into the same capacity and the same roster. | Classes link to terms or semesters. One session carrying a term fee and a casual price together is not listed on their site. |
| Cancellations | The club sets the policy once. A cancelled session resolves into a credit the member can see, applied to their next booking automatically. | A missed class puts the student on a make-up list automatically, with a configurable make-up policy and a running count of what is owed. |
| Reminders | Automatic reminders before a session and an immediate notification when something is called off, by email, in-app and SMS where enabled. | Invoices email automatically with mobile text reminders, and staff can text a class or a group from the smartphone app. |
| Member pricing | Memberships set what a member pays, with entitlements, expiry and renewal tracked, and the member rate applied at checkout. | Memberships are not listed on their site. There is a flexible discounting and pricing system for invoices. |
| Waitlists | A full session opens its waitlist and offers the released place to the next person in order, with their details already saved as a contact. | A waiting list lets customers request places in classes that are full or not yet created, with filters and notification when a place opens. |
| Payouts | One payment into the club account every Monday for the previous week, itemised booking by booking, and independent coaches paid directly for their own sessions. | Paying a club or an individual coach out on a schedule is not listed on their site. |
| Court hire | Courts sit on the same roster as the classes, part of the platform, so a club sells classes and court time from one calendar. | Online bookings let a customer book a court and pay immediately. Their page describes it as an add-on that may incur additional charges. |
| Comms | A chat on every session for the coach and the people booked in, plus announcements and broadcasts filtered by tag or membership. | Messaging and communication is one of its feature categories, with texting to classes or groups from the app and automated messages through the customer portal. |
| Records | Attendance, payments, credits, memberships and payouts all queryable, with exports for the treasurer and the auditor. | Attendance history, skill-tracking progress reports, staff work-time reports and financial reporting, with Xero and QuickBooks integration. |
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How AllSquads compares
Six dimensions where the two genuinely differ. Both are Australian products with published prices, so this is a comparison of shape rather than of transparency.
A coaching book versus a club
TennisBiz is organised around a coaching business: students, classes, make-ups, progression and invoices. AllSquads is organised around a club's season: terms that also take casual players, camps, private lessons, memberships and courts on one roster, with money flowing out to the club and its coaches. A coach who is effectively a business of one will find TennisBiz better matched; a club with a committee and a facility usually will not.
How the bill is calculated
TennisBiz bands its price by how many active customers you have, publishing every band openly in Australian dollars, which is more transparency than most of this category manages. AllSquads charges one flat rate per tier whatever your size. Banding is fairer to a very small operation; a flat rate is easier for a committee to budget and does not produce an unexpected increase in the season you finally grow.
Memberships
This is the plainest gap for a club. On AllSquads a membership is an object: it sets what a member pays, carries entitlements, and tracks expiry and renewal so a lapsed member pays the public rate automatically. Memberships are not listed anywhere on the TennisBiz site, and a discount system applied to invoices is a different thing from a membership that prices every booking correctly by itself.
Money leaving the platform
TennisBiz is strong at collecting: invoices, reminders, recurring debits, Ezidebit and Worldpay. AllSquads does that too and then pays out, one weekly payment to the club itemised booking by booking, and direct payment to an independent coach for their own sessions. Collecting and distributing are different problems, and a club that has solved only the first still does the second by hand.
What is in the platform and what is an add-on
Their own pages mark the customer portal, online class registration, online court bookings and the Stripe gateway as add-ons that may carry additional charges. On AllSquads the equivalents are part of the platform. Neither model is wrong, but a club comparing headline prices should price the add-ons it actually needs before deciding which is cheaper, because the answer can change.
Make-ups versus credits
Worth crediting properly: TennisBiz's make-up handling is more specific than ours. A missed class puts the student on a make-up list automatically, the policy is configurable, and the software tracks how many make-ups are owing. AllSquads resolves a cancellation into a credit the member can see and spend on any booking, which suits a club selling several things, while a coaching business that thinks in make-up lessons may genuinely prefer their model.
Where TennisBiz wins
A comparison that concedes nothing is an advertisement. These are the places TennisBiz is the better purchase today, written so a coaching business that needs any of them can act on it.
- Make-up lessons done properly. A student marked absent lands on a make-up list automatically, the make-up policy is configurable, and the system tracks how many are owing. For a coaching business where make-ups are the daily currency of customer goodwill, that is more specific than our credit model.
- Skill tracking a parent can hold. Progression recorded over time with printable, customised progress reports is a real retention tool for a junior coaching program, and it is not something AllSquads offers.
- Australian, on the phone. ThinkSmart is an Australian company answering an Australian number, with free phone and email support included in the subscription and free help importing your existing data. For a business that wants to talk to a person in the same timezone, that matters.
- Published, banded pricing for a small book. A small coaching operation is priced for its size on a public page rather than paying a full club tier, and a coach with a modest customer list will pay less on their entry band than on our club tier. If your book is small, price both before assuming.
- Direct debit through Ezidebit. Scheduled recurring debits from a bank account through a provider Australian families already recognise is a genuinely useful way to collect term fees, and it is built in rather than bolted on.
Independent ratings and verified pricing
What other people say matters more than what we say, so the figure below is quoted as published, with its count and the link so you can open it yourself. Read the sample size with it: eight reviews is a small pool, and a small pool tells you much less than a large one whichever way it points.
Capterra
4.6 / 5
8 reviews
Eight reviews on Capterra's Australian site. A good score from a small sample, and worth reading individually rather than as a verdict.
TennisBiz publishes its prices openly in Australian dollars, banded by how many active customers an account has, and on the band that matches a club of our own club tier's size their figure comes out below ours. This page only puts a competitor's monthly figure beside ours when theirs is the higher of the two, so no side-by-side price is shown here. Their pricing page is linked under Where this comes from, and our current figures are read live on the pricing page. See pricing
Measured impact
The bands below are platform-wide and deliberately rounded. They are what clubs report after moving a season onto AllSquads, not a single club's figures presented as a benchmark.
- Applying member rates by hand
- goes away entirely, because the membership sets the price at checkout
- Working out what each coach is owed
- from a monthly reconciliation to a weekly report that already itemises it
- Court time sold outside staffed hours
- consistently more, because courts are bookable beside the classes
- Chasing term fees
- most of it goes away, because the enrolment is not confirmed until the payment clears
- Time to reconcile the club's bank statement
- one itemised weekly payment instead of matching individual receipts
If your operation is a coaching book rather than a club, several of those simply will not apply to you, which is worth being honest about before anybody changes software.
Should you choose AllSquads or TennisBiz?
Choose AllSquads if
- You sell memberships and want them to set what a member pays automatically.
- The club needs paying weekly, or an independent coach needs paying for the sessions they ran.
- Court hire is core income and you want it in the platform rather than as a priced add-on.
- You want one class to hold an enrolled term group and sell its remaining places at a drop-in price.
- Your venue runs more than tennis, or your winter timetable looks nothing like your summer one.
- You want one flat tier price to budget against rather than a band that moves as you grow.
Consider TennisBiz if
- You are a tennis coaching business rather than a club, and make-up lessons are your daily currency.
- Printable skill and progression reports for junior parents would matter more to you than memberships.
- Your customer book is small enough that a banded entry price is cheaper than a full club tier.
- Direct debit through Ezidebit is how you already collect, and you want it built in.
Pricing: AllSquads vs TennisBiz
Both products publish their prices in Australian dollars on a public page, which makes this the most straightforward pricing comparison on this site. The structures differ: TennisBiz bands its monthly subscription by how many active customers an account has, counting the paying clients rather than the students, while AllSquads charges one flat rate per tier whatever the size of the club, with GST inside the published figure.
Which is cheaper genuinely depends on your size, and this page will not pretend otherwise. A small coaching book sits on a low band and will pay less than a club tier; a large operation moves up the bands. The figures for each are on the two pricing pages, both linked, and the comparison is worth doing with your own customer count in hand rather than from a headline.
Two other things belong in that arithmetic. Their pricing page notes that some add-on features may incur additional charges, and their features page marks the customer portal, online class registration, online court bookings and the Stripe gateway as add-ons, so a club that needs those should price them in. On our side, two fees exist and are paid by different people: a booking fee the player pays at checkout, and a platform fee the club pays when the payout is made, set by its tier. Both are published on our pricing page and deliberately nowhere else on this site.
How to switch from TennisBiz
A coaching book moves in three steps and a first term. Do the export before you rebuild anything, because the customer list is what takes longest to recreate by hand.
Export your customers and students
Take the customer and student lists out of TennisBiz along with current enrolments, and note the make-up lessons outstanding against each student. That last part matters: make-ups are a real obligation to your families, and they are the thing most likely to be lost in a move because they live in a policy rather than in a balance.
Import the contacts
Upload the spreadsheet as a CSV under Contacts, then Import. Imported people keep a record of where they came from, can be tagged as juniors or members, and can be given a membership status and an expiry immediately. Outstanding make-ups can be raised as credits so the family keeps what it is owed in a form they can see and spend.
Rebuild one term, and add what TennisBiz did not cover
Publish a single class with its dates, weekly time, excluded public holidays, capacity and both prices, then add your memberships and your courts. Those last two are the parts that were not in the old system, so putting them in now is what makes the trial a fair test rather than a like-for-like rerun of what you already had.
Watch one Monday
After the first week of real bookings, open the payout report. One payment for the previous week, itemised booking by booking, is the clearest test of whether this removes work, and if your coaches are independent, check their own sessions paid out to them the same way.
What to try in your first week
It is self-serve, so there is nothing to book and nobody to sit through. Five things to do inside the trial, each ending in something on screen you can judge for yourself.
Publish one term class with a capacity and a drop-in price, then open it as a player would.
The booking panel offers the term fee and the casual fee together, and the places left count down in front of you.
Create a membership, put one family on it, and book them into that class.
The member price is what they are charged at checkout, while everybody else still sees the public rate.
Add a court and book an hour on the same afternoon as the class.
Both land on one roster, the clash is visible, and a member books either from the same page.
Cancel one session mid-term.
Everyone booked in is notified immediately and the credit your policy entitles them to appears on their account without you working it out.
Open the payout report after your first week of bookings.
One weekly figure for the club with every booking itemised beneath it, in the shape your bank statement reconciles against.
Got a question right now?
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Other TennisBiz alternatives to consider
If TennisBiz has stopped matching what your club needs, it helps to know what else people land on. Where we have written a full comparison it is linked; the rest are named so you can look for yourself.
ClubSpark
Venue booking with gate and light access, the platform behind Tennis Australia's Book a Court. No published price.
TeamUp
Fitness-studio software built on class packs, memberships and recurring billing, with an Australian dollar figure on its pricing page.
Momence
Studio and wellness software with memberships, on-demand content and marketing automation. Pricing is demo-gated.
SportLogic
An Australian club and association platform covering registrations and competitions, priced by quote.
CourtReserve
United States racquet-club software, strong on courts and leagues, priced in United States dollars.
Spreadsheets and a group chat
Still the most common setup in Australian club sport, and the one most clubs are really comparing against.
Where this comes from
- TennisBiz's published bands, that prices are shown in Australian dollars, and that there is no setup fee
- TennisBiz: Pricing
- Make-up classes, skill tracking, the waiting list, attendance, invoicing, direct debit, and which pieces are add-ons
- TennisBiz: Features
- That TennisBiz is made by ThinkSmart Software in Australia
- TennisBiz: Overview
- The Capterra rating for TennisBiz and the number of reviews behind it
- Capterra AU: TennisBiz
- How AllSquads runs terms, drop-ins, memberships, courts, credits and payouts
- AllSquads help centre
- Our current published rates, read live from the data the platform bills from
- AllSquads pricing
FAQ: TennisBiz vs AllSquads
The honest summary
TennisBiz is a good piece of Australian software aimed at a job it understands. Make-up lists that build themselves, a make-up policy the system enforces, progress reports a coach can hand to a parent, direct debit through a provider families already know, and a phone number answered in this country. A tennis coaching business could run on that for years and have few complaints.
The distance between that and a club is specific rather than vague. A club sells memberships that change what people pay. It sells court time to the public. It owes money outward, to itself weekly and to independent coaches for the sessions they ran. And it usually runs more than one sport across a year. Those are the four places the shape stops matching, and none of them is a criticism of software built for a coaching book.
AllSquads covers that shape: a term class that also sells drop-in places, camps and private lessons on the same roster, courts in the platform rather than as an add-on, memberships that price every booking by themselves, cancellations that resolve into credits, and one itemised payment into the club account every Monday, in Australian dollars with GST inside the published rate.
If you are a coach with a book of students, price both honestly against your own customer count before moving anything. If you are a club, put one real term, one membership and one week of court bookings through AllSquads and judge it on the roster and the Monday report.
- TennisBiz is Australian-built coaching software for a tennis teaching business: classes, make-ups, skill tracking, invoicing and direct debit.
- AllSquads is club software: term enrolments that also take drop-ins, camps, private lessons, memberships and court hire on one roster.
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